Post e-housemen, you might be wondering what to do.
You have read the offer letter and they involve some very foreign things. Fret not! It's actually rather simple. Unless you have to find accommodation and move, then it's not so simple, but it's part of growing up so yay!
Anyway.
Remember those forms from before? Copy them, at least twice, so you have 3 copies. Keep them in a special file. We'll call it 'Special File'.
What forms?! You ask.
Okay, let me explain lah...
And for the stuff below that you can keep in a file, keep them in that Special File for ease.
1) By now you would already have received your SPA offer letter. You can't fill out e-housemen without it after all. With that offer letter, they would have given you 3 copies of Surat Terima Pelantikan, and would have asked you to download the other two items from their site online (portal SPA): the Surat Akuan Sumpah (SPA.6C) and Borang Pemeriksaan Doktor untuk pelantikan ke Perkhidmatan Kerajaan.
This requires seeing a medical officer and above, and also a commisioner of oaths, or pesuruhjaya sumpah.
And make sure someone witnessed your medical check-up forms prior to doing the medical check-up!
THESE things, complete them before your PTM date and make at least 2 copies. Then make 3 more copies just to be sure so you have 6 copies. If you have the money and printer, make as many copies as you can afford to without being (too) ridiculous.
Then keep them safe.
2) Do you have a KWSP account? No? Then, please go to the nearest KWSP branch and sign up. All you need is your IC with a working chip. They have super useful kiosks with very helpful and friendly staff to help you (especially the one in Kajang, don't ask me why I went to several KWSP branches lol). Not a single cent to spend, too! Keep the slip of registration, then activate your iAkaun online. You can do that in the office itself or at the comfort of your home.
If you've just made your KWSP account, you will have no account statement available to print. For now I merely made several copies of my registration confirmation slip and had a couple verified, just to be safe. I am sure the hospital admin will brief you on this later (along with the account verification, see number 5).
3) Take/print out passport pictures. Lots of them. I believe there will always be a need for more passport pictures in your entire working life. Print out 12, why not.
I suggest 20 at least, to be scattered to the winds so that you can find smaller stacks of them if you happen to forget where you put the initial stack. Dead serious yo.
4) Make your official stamp and name tag. Many people say the hospital can do this for you, but it's always better to be prepared (and have extras). Therefore, make them yourself. A portable type of stamp with 5 lines cost me RM 33 per stamp. I made 2. The normal non-shiny name tags, in large, cost me RM 5.50 each.
For my stamp, the details I included were:
Centered and CAPSed, the lot of it.
Many chose to omit the name of uni, but I've been posted to that hospital before and all the HOs I saw had their uni name in their stamp, so I figured better safe than sorry. Also I am rather proud of my alma mater, no matter what people say. 'Tis the time to be proud of your alma mater, and make them proud!
But to be safe, the format most used is without uni name, and with the words 'Pegawai Perubatan Siswazah' (not Pegawai Perubatan UD41) to emphasize your provisionally-registered status. Haha.
Each hospital has their own way of making your official chop. In most hospitals, they do not actually mind how your chop is organized as long as the details are true and you don't misuse it.
Also, if you lose your official chop, you have to make a police report. No kidding. So keep it safe!
5) Go to your current bank account- the checking account, that is- and ask for an account verification to be printed out. I believe if you have one of those tiny books (buku simpanan) you just need to copy that, but most of us these days do not.
In any case, just go to the information counter and say you are to start working and your employer requires your account details. They know what you need, and will ask for your bank card/IC (can't remember which or if it's both, but it's something you should have with you at all times anyway). Then they will immediately print out a single sheet with your name, IC number and account number, among other things. The bank staff will stamp it with that particular branch's special chop, and sign it- these are required. It takes almost no time at all and doesn't cost a single cent.
I did this in CIMB, and on top of the document are the words 'CASA Account Relationship Inquiry'. If you have several accounts in the same card, make sure you remember the account number that you want your checking account to be- as the document will only state one account number.
Make copies and have them verified.
6) Photocopy (at least 3 but I recommend ~10) and place in Special File:
Currently, other than the account statement I am not 100% sure if you need to verify any of the above copies. You may do so to several copies, to be safe. My hospital administration did not require verified copies and only asked for ONE copy of each thing- maximum 2, one of which they returned to me anyway (the Surat Penempatan from KKM, the one you print after filling out e-Housemen). I think it's because they cared enough to photocopy the documents on their own, because I've heard friends from other hospitals required more than 3 copies of each thing!
You have read the offer letter and they involve some very foreign things. Fret not! It's actually rather simple. Unless you have to find accommodation and move, then it's not so simple, but it's part of growing up so yay!
Anyway.
Remember those forms from before? Copy them, at least twice, so you have 3 copies. Keep them in a special file. We'll call it 'Special File'.
What forms?! You ask.
Okay, let me explain lah...
And for the stuff below that you can keep in a file, keep them in that Special File for ease.
1) By now you would already have received your SPA offer letter. You can't fill out e-housemen without it after all. With that offer letter, they would have given you 3 copies of Surat Terima Pelantikan, and would have asked you to download the other two items from their site online (portal SPA): the Surat Akuan Sumpah (SPA.6C) and Borang Pemeriksaan Doktor untuk pelantikan ke Perkhidmatan Kerajaan.
This requires seeing a medical officer and above, and also a commisioner of oaths, or pesuruhjaya sumpah.
And make sure someone witnessed your medical check-up forms prior to doing the medical check-up!
THESE things, complete them before your PTM date and make at least 2 copies. Then make 3 more copies just to be sure so you have 6 copies. If you have the money and printer, make as many copies as you can afford to without being (too) ridiculous.
Then keep them safe.
2) Do you have a KWSP account? No? Then, please go to the nearest KWSP branch and sign up. All you need is your IC with a working chip. They have super useful kiosks with very helpful and friendly staff to help you (especially the one in Kajang, don't ask me why I went to several KWSP branches lol). Not a single cent to spend, too! Keep the slip of registration, then activate your iAkaun online. You can do that in the office itself or at the comfort of your home.
If you've just made your KWSP account, you will have no account statement available to print. For now I merely made several copies of my registration confirmation slip and had a couple verified, just to be safe. I am sure the hospital admin will brief you on this later (along with the account verification, see number 5).
3) Take/print out passport pictures. Lots of them. I believe there will always be a need for more passport pictures in your entire working life. Print out 12, why not.
I suggest 20 at least, to be scattered to the winds so that you can find smaller stacks of them if you happen to forget where you put the initial stack. Dead serious yo.
4) Make your official stamp and name tag. Many people say the hospital can do this for you, but it's always better to be prepared (and have extras). Therefore, make them yourself. A portable type of stamp with 5 lines cost me RM 33 per stamp. I made 2. The normal non-shiny name tags, in large, cost me RM 5.50 each.
For my stamp, the details I included were:
DR. FULL NAME
MBBS (UNI NAME)
PEGAWAI PERUBATAN UD41
MMC NO. 12345
HOSPITAL NAME
Centered and CAPSed, the lot of it.
Many chose to omit the name of uni, but I've been posted to that hospital before and all the HOs I saw had their uni name in their stamp, so I figured better safe than sorry. Also I am rather proud of my alma mater, no matter what people say. 'Tis the time to be proud of your alma mater, and make them proud!
But to be safe, the format most used is without uni name, and with the words 'Pegawai Perubatan Siswazah' (not Pegawai Perubatan UD41) to emphasize your provisionally-registered status. Haha.
Each hospital has their own way of making your official chop. In most hospitals, they do not actually mind how your chop is organized as long as the details are true and you don't misuse it.
Also, if you lose your official chop, you have to make a police report. No kidding. So keep it safe!
5) Go to your current bank account- the checking account, that is- and ask for an account verification to be printed out. I believe if you have one of those tiny books (buku simpanan) you just need to copy that, but most of us these days do not.
In any case, just go to the information counter and say you are to start working and your employer requires your account details. They know what you need, and will ask for your bank card/IC (can't remember which or if it's both, but it's something you should have with you at all times anyway). Then they will immediately print out a single sheet with your name, IC number and account number, among other things. The bank staff will stamp it with that particular branch's special chop, and sign it- these are required. It takes almost no time at all and doesn't cost a single cent.
I did this in CIMB, and on top of the document are the words 'CASA Account Relationship Inquiry'. If you have several accounts in the same card, make sure you remember the account number that you want your checking account to be- as the document will only state one account number.
Make copies and have them verified.
6) Photocopy (at least 3 but I recommend ~10) and place in Special File:
- SPM results
- Medical degree
- MMC temporary practicing certificate
- SPA offer letter
- Own IC
- Birth certificate
Parents' IC (Unsure if needed now; will update later)- You actually do not need this, but you will need to know your parents' full names, IC numbers, addresses, phone numbers and marriage date (?) to fill out your HRMIS form later when you report to your respective hospitals (after PTM).
7) The rest of the items on your KKM letter of placement will be done during hospital orientation/after PTM, so don't worry. This includes surat akujanji, laporan perubahan, and tapisan keselamatan kasar- the latter of which is fully online. Source of information: Call to KKM.
The tapisan keselamatan can be done after your PTM, but if you are unsure just wait until your hospital orientation. They will guide you on how to properly fill out your details.
The tapisan keselamatan can be done after your PTM, but if you are unsure just wait until your hospital orientation. They will guide you on how to properly fill out your details.
8) For those posted far away from home, this is the time to start looking for rentals, movers and transportation methods. I will probably update my personal thoughts on moving in coming posts, to make it easier for first-time movers- at least based on my very green experience. Many do not bring enough things to hire movers and can ask their parents or other family members to help. That is even better :)
May Allah ease everything!
P/S.: This info will hopefully be updated periodically as I discover more of the proper methods, after having done them and confirmed them with suitable individuals/authorities.
P/S.: This info will hopefully be updated periodically as I discover more of the proper methods, after having done them and confirmed them with suitable individuals/authorities.
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